Documents to verify a company's physical address

Documents to verify a company's physical address

Any document that is used to validate a physical business address must reflect the name of the company and the physical address of the company (legal property descriptions are also acceptable - e.g. erf 1 Johannesburg).

Acceptable documents:

Please note: We cannot accept proof of address that is sent to a PO Box address. 
A document that must reflect the company name and physical address.
Here is a list of valid documents that can be used to verify a company's physical address:
  • A utility bill, such as water, electricity or rates (less than 3 months)
  • A bank statement or financial statement from a financial institution (less than 3 months old)
  • A copy of a signed lease agreement (by both parties), (less than 1-year-old)
  • A municipal rates and taxes invoice (less than 3 months old)
  • A mortgage statement from another financial institution, (less than 6 months old)
  • A telephone account, ie. a landline or cellphone account (less than 3 months old)
  • An official tax return/tax assessment (less than 1-year-old)
  • Official correspondence from the South African Revenue Services ("SARS") (less than 3 months old)
  • A recent business insurance policy issued by an insurance company
  • Correspondence from a body corporate or share– block association (less than 3 months old)
  • A valid television license document
  • A recent short–term insurance policy document or a short–term insurance renewal letter (less than 1-year-old)
  • A retail account statement (less than 3 months old)
  • A written affidavit signed and stamped by a registered commissioner of oaths which confirms that the business is permitted to operate from a legitimate address. 

Unacceptable documents:

  • Once-off invoices, i.e. Doctors accounts or invoices from plumbers etc.
  • Company registration documents that do not reflect the current physical address.
  • Proof of address sent to a PO Box address.

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